EdcoreTMS Documentation
EdcoreTMS Documentation
Welcome to the official EdcoreTMS user documentation.
This portal provides guidance for administrators, trainers, and finance staff.
User Manuals
For support, contact your system administrator.
Document Owner: Training Management
Last Updated: 2026-02-19
Applies To: EdcoreTMS Production System
Table of Contents
- Access and login
- Dashboard overview
- Creating course runs
- Funded courses requirements
- Managing course runs
- Adding students
- TPG enrollment and funding
- Student management
- Invoices and confirmation notes
- Recording payments
- Attendance management
- Certification workflow
- Compliance requirements
- Operational workflow summary
Access and login
Navigate to: https://edcoretms.com
You will be presented with three login profiles:
- Student
- Administrator
- Teacher
Internal staff should select either:
- Administrator
- Teacher
Authentication methods supported:
- Username and password (issued by your manager)
- SingPass login
ℹ️ Administrator access provides full operational control.
Dashboard overview
After login, the system dashboard will be displayed.
The left sidebar contains the main modules:
- Dashboard
- Manage Course Runs
- Manage Students
- Invoicing and Finance
- Course Management
These modules allow full operational control of training workflows.
Creating course runs
Course runs define the schedule and delivery of a training course.
Navigation
Manage Course Runs → Add Run
Required fields
| Field | Description |
|---|---|
| Course | Select course from approved course list |
| Start date | Course start date |
| End date | Course end date |
| Location | Training venue |
| Trainer | Assigned trainer |
| Capacity | Maximum number of participants |
Click:Save
The course run is now published to the enrollment portal.
Students may enroll immediately.
Funded courses requirements
For SkillsFuture-funded courses, accuracy is critical.
Ensure the following fields are correct:
- Trainer assignment
- Course schedule
- Location
- Course configuration
EdcoreTMS automatically publishes course runs to:
- Training Partners Gateway (TPG)
- MySkillsFuture portal
⚠️ Incorrect course information may result in funding submission errors.
Managing course runs
Navigate to: Manage Course Runs
Select the course run.
Available actions:
- Edit course details
- Change trainer
- Change location
- Update schedule
- Update capacity
- Change course availability status
Course availability statuses
| Status | Description |
|---|---|
| Available | Open for enrollment |
| Limited | Limited slots remaining |
| Full | Enrollment closed |
| Private | Hidden from public portal |
Adding students
Students can be added using three methods.
Method 1 — Enrollment portal (Recommended)
Students enroll directly through the public enrollment portal.
This ensures accurate student records.
Method 2 — Manual entry
Navigate to: Manage Course Runs → Select Course Run → Add Student
Enter student details manually.
Method 3 — Excel bulk import
Navigate to: Manage Course Runs → Import Students
Upload the Excel template.
This method is recommended for large batches.
TPG enrollment and funding
For funded courses, students must be enrolled into Training Partners Gateway (TPG).
Required student information:
- NRIC / Identification number
- Date of birth
- Company sponsor (if applicable)
After enrollment submission, TPG returns:
- Enrollment ID
- Funding eligibility
- Accurate funding amount
⚠️ Without Enrollment ID, funding values are estimates only.
✅ Best practice: Submit TPG enrollment as early as possible.
Student management
Navigate to: Manage Students
Administrators can:
- Search by student name
- Search by NRIC
- Search by batch
- View student profile
- Edit student information
- Submit enrollment to TPG
Student profile contains:
- Personal information
- Enrollment history
- Payment records
- Funding status
Invoices and confirmation notes
EdcoreTMS automatically generates:
- Confirmation notes
- Invoice documents
- Payment links
Administrators must manually send confirmation notes.
Navigation
Student Profile → Send Confirmation Note
Confirmation notes include:
- Course details
- Schedule
- Location
- Student information
- Invoice attachment (optional)
- Payment link
Supported payment methods
| Payment Method | Supported |
|---|---|
| SkillsFuture Credit | Yes |
| eNETS | Yes |
| PayNow | Yes |
| Bank Transfer | Yes |
| Cash | Yes |
| Cheque | Yes |
Recording payments
Payments must be recorded in the student profile.
Navigation: Student Profile → Record Payment
Payment types include:
- Online payment
- Bank transfer
- Cash
- Cheque
⚠️ SSG grant disbursement will only occur after full payment is recorded.
Attendance management
Navigate to: Manage Course Runs → Select Course Run
Available functions:
- View attendance sheet
- Download attendance PDF
- Download SSG QR attendance code
Funded courses
Trainer displays QR code.
Students scan QR code to record attendance.
Non-funded courses
Print attendance sheet.
Students sign manually.
Certification workflow
After course completion:
- Record assessment results
- Mark pass or fail status
- Close course run
Navigation: Course Run → Close Run
Then issue certificates: Course Run → Send Certificates
Certificates are emailed automatically.
ℹ️ Certification is enabled only for supported courses.
Compliance requirements
Training Partners Gateway deadlines:
| Requirement | Deadline |
|---|---|
| Enrollment submission | Within 14 days of course start |
| Assessment submission | Within 14 days of assessment |
Failure to meet deadlines may result in funding issues.
Operational workflow summary
Standard operational sequence:
- Create course run
- Publish course run
- Add students
- Submit TPG enrollment
- Send confirmation notes
- Record payments
- Conduct training
- Record attendance
- Submit assessments
- Close course run
- Issue certificates
Administrator responsibilities
Administrators are responsible for:
- Creating course runs
- Managing student enrollments
- Submitting TPG enrollments
- Sending confirmation notes
- Recording payments
- Managing attendance
- Closing course runs
- Issuing certificates
Support
For assistance, contact your system administrator or manager.
End of document
1. Overview
EdcoreTMS is the Training Management System used to manage training operations, including:
- Course run creation and publishing
- Student enrollment and profile management
- Funding and compliance submissions (Training Partners Gateway - TPG)
- Invoice generation and payment tracking
- Attendance management
- Certification issuance
This manual provides a first-level introduction for new administrators and teachers.
2. Logging In
Access the system at:
https://edcoretms.com
You will be presented with three login profiles:
- Student
- Administrator
- Teacher
For internal staff, select either:
- Administrator – full operational access
- Teacher – course and attendance related access
Authentication methods:
- Username and password (issued by your manager)
- SingPass login (where enabled)
3. System Interface Overview
After login, you will see the main dashboard.
The left menu contains the primary system modules:
- Dashboard
- Manage Course Runs
- Manage Students
- Invoicing and Finance
- Course Management
These modules allow full lifecycle management of training operations.
4. Creating a Course Run
To create a course run:
-
Navigate to
Manage Course Runs -
Click
Add Run -
Select the course from the dropdown list
-
Enter required course details:
- Course start date
- Course end date
- Location
- Trainer
- Class capacity
- Course timing
-
Save the course run
Once created, the course run will be published to the enrollment portal for student registration.
5. Important: Funded Courses (SSG Funded)
For funded courses, accuracy is critical.
Ensure the following information is correct:
- Trainer details
- Course schedule
- Location
- Course information
The system will automatically submit course run data to:
- Training Partners Gateway (TPG)
- MySkillsFuture portal
This enables official enrollment and funding eligibility.
6. Managing Course Runs
Administrators can:
- Edit course details
- Change trainer
- Change location
- Update schedule
- Control course visibility
Course availability statuses include:
- Available
- Limited
- Full
- Private
7. Adding Students
Students can be added via three methods:
Method 1: Enrollment Portal (Recommended)
Students enroll directly via the public enrollment portal.
This ensures accurate initial records.
Method 2: Manual Entry
Administrators can manually add individual students into a course run.
Method 3: Excel Bulk Upload
Administrators can upload multiple students using the Excel import template.
8. Mandatory Information for Funded Students
For funded courses, the following information is required:
- NRIC / Identification Number
- Date of Birth
- Sponsoring Company (if applicable)
Missing or incorrect data will result in funding calculation errors.
9. Training Partners Gateway (TPG) Enrollment
Each student must be enrolled into TPG.
Once enrolled, the system receives:
- Enrollment ID
- Accurate funding eligibility
- Correct funding amount
Without TPG enrollment, funding values shown are estimates only (80–90% accuracy).
Best Practice:
Enroll students into TPG as early as possible.
Compliance requirements:
- Enrollment must be submitted within 14 days from course start date
- Assessment results must be submitted within 14 days from assessment date
10. Student Profile Management
Navigate to:
Manage Students
You can:
- Search by name
- Search by NRIC
- Search by batch
- View full student profile
- Edit student details
- Submit enrollment to TPG
Student profiles contain:
- Personal information
- Enrollment history
- Payment records
- Funding status
11. Invoices and Confirmation Notes
The system automatically generates:
- Confirmation notes
- Invoices
- Payment links
These include:
- Course details
- Student details
- Course schedule
- Location
Administrator must manually send the confirmation note.
To send confirmation:
- Open student profile or batch
- Click Send Confirmation Note
Optional attachments:
- Invoice PDF
- Payment links
Payment methods supported:
- eNETS
- SkillsFuture Credit
- PayNow / Red Dot payment
- Bank transfer
- Cash / Cheque
12. Recording Payments
Payments must be recorded in the student profile.
Payment methods include:
- Online payment
- Bank transfer
- Cash
- Cheque
This is critical because:
SSG grant disbursement only occurs after full payment is received and recorded.
If payment is not recorded, funding disbursement will be delayed.
13. Attendance Management
Navigate to:
Manage Course Runs → Select Batch
Options available:
- View attendance sheet (PDF)
- Download SSG QR code
For SSG-funded courses:
- Trainer displays QR code in class
- Students scan QR for attendance
For non-funded courses:
- Print attendance sheet
- Students sign manually
14. Closing Course Run and Certification
After course completion:
- Record assessment results
- Mark pass / fail status
- Close the course run
Once closed, certification can be triggered.
To send certificates:
- Open batch
- Click Send Certificate
Note: Certification is enabled only for selected courses.
Contact your manager if certification is not available.
15. Summary of Administrator Responsibilities
Administrators are responsible for:
- Creating course runs
- Adding and managing students
- Ensuring accurate student information
- Submitting enrollments to TPG
- Sending confirmation notes
- Recording payments
- Monitoring attendance
- Closing course runs
- Triggering certifications
16. Best Practices
Always:
- Verify course details before publishing
- Enroll students into TPG early
- Record payments immediately
- Send confirmation notes only after verifying course details
- Ensure compliance deadlines are met
- Verify assessment results before closing course runs
17. Support
For assistance, contact your manager or system administrator. Technical support is available via the Support - Open Ticket function
End of Level 1 User Manual